What is this Privacy Policy for?
This privacy policy is for this website www.durhamfreemasons.org and governs the privacy of the users who choose to use it.
The policy sets out the different areas where user privacy is concerned and outlines the obligations and requirements of the users, the website and website owners. Furthermore, the way this website processes, stores and protects user data and information will also be detailed within this policy.
The Website
This website and its owners take a proactive approach to user privacy, and ensure the necessary steps are taken to protect the privacy of its users throughout their visiting experience. This website complies to all UK national laws and requirements for user privacy.
Use of Cookies
This website uses cookies to better the users experience while visiting the website. Where applicable, this website uses a cookie control system allowing the user on their first visit to the website to allow or disallow the use of cookies on their computer / device. This complies with legislation requirements for websites to obtain explicit consent from users before leaving behind or reading files such as cookies on a user’s computer / device.
Cookies are small files saved to the user’s device that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server, to provide the users with a tailored experience within this website.
Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive, they should take necessary steps within their web browsers security settings to block all cookies from this website.
This website uses tracking software to monitor its visitors to better understand how they use it. This software is provided by Google Analytics which uses cookies to track visitor usage. The software will save a cookie to your device in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information. You can read Google’s privacy policy here for further information http://www.google.com/privacy.html.
No personal information is stored, saved, or collected.
Contact & Communication
Users contacting this website and/or its owners do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use, as detailed in the Data Protection Act 2018. Every effort has been made to ensure a safe and secure form to email submission process but advise users using such form to email processes that they do so at their own risk.
This website and its owners use any information submitted solely to assist you in answering any questions or queries you may have submitted.
Your details are not passed on to any third parties.
Blocking Cookies
If you’d rather not accept cookies you can block them via your browser security settings.
GDPR & Data Protection
Your data
This notice is for all candidates and Freemasons of the Province of Durham. It applies to the processing of your personal data by the Province.
Section I sets out the purposes for which your data will be used by the Province if you are a candidate to become a Freemason.
Section II sets out the purposes for which your data will be used by the Province if you are a Freemason.
Please note that your personal data will also be processed by your Lodge(s) and the United Grand Lodge of England as separate data controllers and so you are also referred to their respective Data Protection Notices.
I. Use of your data during your application to become a Freemason
As a candidate to become a Freemason, you consent to the processing, retention and sharing of your personal data for the purpose of assessing your membership application and any other Masonic applications you may make.
You can withdraw your consent and request erasure of your data at any time prior to your initiation by notifying your proposer and seconder that you wish to cancel your application.
II.Use of your data after you become a Freemason
As a Freemason your data will be processed, retained and shared for any reasonable purposes required by the Book of Constitutions or the bodies it sanctions from time to time. These purposes include, but are not limited to, the following purposes:
- Assessing any Masonic applications you make;
- Registering you as a member of Freemasonry;
- Receiving communications to which you are entitled as a Mason;
- Recording the progress of your career in Freemasonry; and
- Masonic disciplinary processes.
You may stop your data from being used by the Province by resigning from all Lodges / Chapters in the Province.
The Province is at 8 The Esplanade, Sunderland SR2 7BH. Please contact its data protection officer by post or email to enquiries@durhamfreemasons.org if you wish to:
- Object to the Province processing your data;
- Request access to your data; or
- Request rectification of your data.
The legal bases on which your personal data will be used in accordance with this Section II are:
- The legitimate interests of the Province as a not for profit membership organisation; and
- The fulfilment of contractual obligations owed to you by your Lodge supported by the Province.
In this notice “Book of Constitutions” means the General Laws and Regulations for the Government of the Craft of the United Grand Lodge of England from time to time.
Date notice adopted: 23.6.18
